Document sharing is a crucial element of collaborative business processes. If it is not done correctly it could allow hackers to steal sensitive documents.
Secure Document Sharing is the sharing and distribution of information that is considered private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents in progress which are shared with colleagues for collaboration and review. It is used in M&A activities, and requires a solution that allows large documents to be exchanged in the most secure online environment.
The most widely used method is to use cloud-based file sharing applications. They permit users to view online files in a controlled way (e.g. printing, copying and screen-shot prevention). It also gives you precise control over shared folders and files, and it can also enable advanced security features such as audit trails as well as encrypted.
Peer-to-peer document sharing is another alternative. It allows computers to communicate directly with each other to transfer files, but without hosting them on central servers. It comes with a few advantages in terms of storage requirements being reduced, fast transfer speeds and an enhanced user experience. It also poses serious security risks such as the accidental release of private information as well as malware, viruses, and worms. It is not recommended for use in environments subject to stringent compliance regulations. Mimecast’s Secure Document Sharing Solution provides https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ an extremely secure method for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access, to conform to organizational governance rules and best practices in secure document sharing.
